March 18th, 2020
Below you can find the text of the statutes of DPHCN as set out in concept at the founding meeting D.D. 02 July 2014
Name, location and duration
- The Association bears the name: Drentsche Partridge Dog Club Nederland (DPHCN).
- It is located in Bennekom Municipality of Ede.
- The association has been entered for an indefinite period.
Purpose and Resources
- The aim of the association is to:
- The conservation and improvement of the Drentsche Partridge Dog, its character, hunting properties and appearance, as defined in the breed standard of the aforementioned variety by the Fédération Cynologique Internationale (the FCI);
- Promoting the health and well-being of the dogs belonging to this breed and preventing and combating hereditary and/or other deficiencies within these varieties;
- To promote the contact between breeders, owners, hunters, hunters and other lovers of this breed.
- It seeks to achieve this objective by:
- Holding meetings and organizing lectures;
- Organising trainings, courses and exams;
- Organizing exhibitions, club matches;
- Organising field competitions as intended in general
Field competition rules;
- Organising Bird dog tests, construction tests and other competitions in the field of working with the dogs and other activities, which are conducive to the objectives of the
- Providing information on the purchase, keeping, breeding and
- Drawing up plans to promote the health of the
- The registration of results of surveys of the dogs belonging to this variety concerning the presence of hereditary derogations and the possibility of passing on the predisposition to offspring, for the purpose, For the purpose of responsible breeding of the Drentsche Spaniel, to provide and publish data from this registration to third parties;
- Participating in the consultations within the organised kynologie;
- Encouraging the preservation of a competent
- Issuing a newsletter or a club magazine;
- All that can be of service to the target
- The association derives its rights from the Statutes, rules of Procedure and other regulations of the Board of Directors and commits itself without reservation to compliance with those statutes, regulations and lawfully taken decisions of the board of Directors.
- The association accepts without reservation the jurisdiction of the Disputes Committee for the Kynologie and the Disciplinary board for the Kynologie, as shown in the statutes and the internal regulations of the Board of Directors.
- Because the association, as a member of the management Board, is subject to the statutes and regulations of the Management Board and the decisions taken by the bodies of the Management Board, the members of the association are kept to the same.
- The Association shall be empowered to impose obligations on the members of the Management Board, taking into account all the provisions of the association with regard to the management Board under the terms of the statutes and regulations of the Board of Directors shall be the obligations of the members of the association directly towards the management board within the meaning of article 46, Book 2 of the Civil Code.
- Ordinary members;
- Family members;
- Youth members;
- Honorary Members
- Ordinary members are natural persons who have reached the age of eighteen (18) years and are admitted as such.
- Ordinary members have all rights and obligations which the law and these statutes confer on and/or impose on members.
- Family members are natural persons who have reached the age of eighteen (18) years, belong to the family or the household of a regular member, residing at the same postal address as that member and accepted as such.
- Family members have all the rights and obligations attached to the membership, but they do not receive a newsletter or a club magazine and pay a reduced contribution
- A member of the family shall be legally members with effect from the year following the year in which the ordinary member whose family or household he/she ceases to be a member. If a family member leaves household or household name, the board of Directors-whether or not on request-will be able to convert the household member membership into an ordinary member.
- Youth members are natural persons who have not yet reached the age of eighteen (18) years and are admitted as such.
- Juvenile members can only be admitted with written permission from a parent or guardian.
- Youth members have the right to attend meetings but do not have the right to vote and cannot be appointed to a board member or an honorary member. They pay a reduced membership fee but receive a newsletter or club magazine
- A jeugdlid becomes legally ordinary member or member of the family with effect from the year following the year in which he/she has reached the age of eighteen (18) years.
- Honorary members are natural persons who have made themselves extremely meritorious for the association or race and have been appointed as such.
- Honorary members shall be appointed by the general meeting on a proposal from the board or by a written proposal of at least ten (10) voting members by a majority of at least two/thirds (2/3e) of the votes cast. They have voting rights and do not pay dues.
- If an ordinary member or family members is appointed as an honour member, he shall, as of the day following that of the acceptance of his appointment, be a regular member or a householder.
- Donors are natural or legal persons, who support the association with an annual contribution or gift at once, and are accepted as such.
- Donors do not have the right to vote and cannot be appointed to a board member or an honorary member. They have the right to attend the meetings. They may advise the Board on request.
- The Board decides on the admission of donors. In the case of refusal of admission by the Board, article 11 (4) shall apply mutatis mutandis.
- The donorship begins with the day following that of the admission.
- The Board decides on the admission of ordinary members, family members and youth members, after they have notified themselves in writing.
- Those who have been punished by the Disciplinary Board for the Kynologie in the final judgment may be refused by the board as a member.
- The Board may hold the decision on admission for a maximum of two (2) months if the membership notification is received less than two (2) months before the holding of a general meeting.
- If the authorisation is refused by the board, the general Meeting shall be open to appeal within one (1) month of receipt of the notice of refusal. The general meeting may also decide to authorise it on its own initiative.
- Membership of ordinary members, family members and youth members shall commence on the day following their authorisation, without prejudice to the provisions of article 7 (3) and article 8 (4).
- The membership of honorary members begins the day following the acceptance of their appointment.
- By the death of the member;
- by termination by the member;
- by termination by the association;
- by dismay.
- Cancellation by the member must be made in writing to the board.
- Membership shall end without prejudice to the provisions of article 30 (4), as from the day specified for termination, but at the earliest beginning of the day following that on which the written notice of termination is received.
- If no time is mentioned at the termination date, the membership ends at the end of the year in which the termination takes place.
- Termination by the association is possible if:
- The member does not fulfil his obligations to the association:
- A penalty of disqualification of his person has been imposed on the member by the Disciplinary Board for the Kynologie in the event of irrevocable ruling;
- Of the association cannot reasonably be taken to allow membership to continue.
- The cancellation is made by the board.
- In the case referred to in paragraph (a), no termination shall be made after the member has been informed in writing of his absence and has been given the opportunity for one (1) month to fulfil his obligations.
- The member shall be sent as soon as possible in writing and stating
Informed of the reasons for the decision to terminate. It shall be notified of the possibility of appeal established under the fifth paragraph.
- An appeal to the general Meeting shall be opened within one (1) month of receipt of the notification referred to in the preceding paragraph against the decision on termination. During the appeal period and pending the appeal, the member shall be suspended in the exercise of all rights attached to the membership and in the exercise of any board position covered by the member. However, the suspended member has access to the general meeting in which the appeal is dealt with and has the power to speak. If the member appeals, the Board is obliged to treat this appeal at the latest at the next general meeting.
- Membership shall cease, without prejudice to article 30 (4), as from the day following the expiry of the period of appeal or, if appeal is lodged, immediately after the decision to reject the appeal if the member is present In the meeting in which this decision is taken and otherwise with effect from the day following that on which a written notification of the decision to reject the appeal has been received. This written communication is sent by the board within one (1) week after the general meeting, in which the appeal was rejected.
- A suspension shall be terminated at the same time as the membership or, if the general meeting declares the appeal justified, together with the decision of the general meeting.
- Dismay is only possible if:
- The member acts in contravention of the statutes, regulations or decisions of the association based thereon;
- The member unreasonably disadvantaged the association.
- The dismay is made by the board.
- Article 15, fourth to seventh paragraph, shall apply mutatis mutandis.
- a board;
- a general meeting;
- A financial committee.
- The board consists of at least three (3) and at most (5) persons. The members of the Board of Directors are appointed by the general meeting of ordinary MEPs, family members and honorary members. The board always consists of an odd number of members.
- The person who has been imposed by the Disciplinary Board for the Kynologie the penalty of disqualification of his/her individual is not a member of the board for the duration of this disqualification. The general meeting may stipulate that members who have been convicted by a member of the college who have been subjected to a penalty other than disqualification of his person are not to be appointed to the board of directors. In this case, it is necessary to specify the cases in which the penalties imposed and in accordance with the applicable limitation periods are not to be appointed as a board member.
- The Chairman shall be appointed by the general meeting in office.
- The appointment of board members shall be from one or more non-binding nominations, subject to the provisions of the sixth paragraph of this article.
- Each nomination relates to one particular vacancy and mentions the name of the person, whose resignation is caused by the vacancy. Each nomination shall also mention the name of at least one candidate.
- To make a nomination, both the board and Ten (10) members are entitled to vote.
- A nomination of the Board shall be communicated to the meeting during the summons. A nomination of ten (10) or more voting members must be submitted to the Board in writing at least three (3) weeks before the meeting. This nomination shall be communicated by the Board to the members in writing at least two (2) weeks before the meeting.
- If there Is more than one nomination for a given vacancy, the appointment will be made from those nominations.
- If there is no nomination for a particular vacancy, the general Meeting for the fulfilment of that vacancy is free in its choice.
- The board membership ends:
- By terminating the membership of the Association;
- by periodic regression;
- Thanks as a board member;
- By dismissal as referred to in article 22, first paragraph;
- By imposing a penalty by the Disciplinary Board for the Kynologie;
- After an uninterrupted period of eight (8) years, a board member
- The Board membership shall end in the case referred to in paragraph 1 (b) at the end of the general meeting referred to in article 21 (1). In the case referred to in paragraph 1 (c), the board member shall terminate at the time specified by the thanking board member. In All other cases it ends with immediate effect.
- If a board member is suspended, the board member shall terminate during the period of suspension.
- The annual general meeting shall perform one or two board members in accordance with a schedule to be made by the Board and, if necessary, to change the timetable.
- This timetable shall be drawn up in such a way that:
- According to timesheet resigning board members may be reappointed immediately, on the understanding that the board member who has been a member of the Board for eight (8) consecutive years is first reappointment after the expiry of A period of two (2) years after resignation.
- Any board member may be dismissed or suspended at any time by the general meeting.
- A suspension which is not followed within three (3) months by a decision to resign shall end with the expiry of that period.
- In respect of a decision suspending or resigning a board member, the General Meeting shall act by a majority of two/thirds (2/3e) of the votes validly cast.
- If one or more vacancies have arisen in the board, the Board shall remain competent.
- The Board is obliged to agenda the fulfilment of the open place (s) in the Board for the next general meeting. However, as soon as the number of board members is less than the number of vacancies, the Board is obliged to convene a general meeting as soon as possible for the provision of those vacancies.
- The functions of President, Secretary and Treasurer are incompatible;
- The Board provides for the replacement of the President, the Secretary and the Treasurer in the event of foreclosure or absence and also distributes the work on its members. The provisions of paragraph 1 of this article shall not apply to substitution in the event of foreclosure or absence.
- Subject to the limitations of the statutes, the Board of Directors is responsible for managing the association. It focuses on the general lines of the policy to be followed, as provided by the general meeting in the budget or otherwise.
- The board, subject to the prior approval of the general meeting, shall be empowered to decide to enter into agreements for the acquisition, disposal and preservation of registry goods.
- The board is not empowered to enter into obligations if, therefore, the total financial result of the relevant association year would be more than ten (10) percent less favourable than foreseen in the budget.
- Each member of the board is held in front of the association to a proper fulfilment of the task entrusted to him. If it concerns a matter, which belongs to the post of two (2) or more directors, each of them shall be liable for the whole in respect of a shortcoming, unless it is not attributable to him and he has not been negligent in taking Measures to avert the consequences thereof.
- All decisions shall be taken by the board by an absolute majority of the votes cast. In the case of a strike of votes, the president's vote shall be decisive unless the board decides to hold the matter until the next meeting.
- In order to be able to decide, at least half (1/2e) of the number of board members, any vacancies should not be included, unless it concerns matters which, in the opinion of the President, do not tolerate any postponement.
- The President's judgement as to the outcome of a vote and the content of a decision taken is decisive in so far as it is a non-written proposal.
- The Board may mandate the execution or exercise of certain tasks and powers to one or more of its members. The Board can provide guidelines and instructions on this implementation and exercise.
- The Board may delegate the performance or exercise of certain tasks and powers to a committee set up by the board, which has at least one (1) board member. The Board can provide guidelines on this implementation and exercise.
- The directives and instructions may not contravene the law, with these statutes or with a regulation as referred to in article 43.
- At mandatering and delegation to one or more board members, the next board meeting report is always reported on what has been done.
- The Commissions shall report at least one (1) time a year to the board, or so often the board deems it necessary.
- The power to represent the association is due to:
- The Chairman and the Secretary, acting jointly;
- The Chairman and the Treasurer, acting jointly;
- The Secretary and the Treasurer, acting jointly;
- A specific person, in writing, by the administration.
- contributions and entrance fees;
- Registration, entrance and course fees for the activities of the Association;
- Donations, legacies and testamentary dispositions;
- Other income.
- The members, with the exception of the honorary members, owe the association an annual fee, the amount of which is fixed by the general meeting.
- The amount of family members and youth members is determined on a part of the membership dues of ordinary members. This section can be different for each of the categories listed.
- Once fixed amounts remain in force until they are amended by the General Meeting and enter into force at the start of the New Year of association.
- However, when membership of a member ends in the course of the Year of association, the contribution remains due throughout the year.
- In special cases, the Board may grant total or partial relief from paying dues, whether for a specific period or not.
- Each year the board of Directors shall submit to the general meeting a budget of revenue and expenditure for the determination at such a time that this budget may be dealt with before the commencement of the relevant association year or at the latest on the year Annual general meeting to be held.
- The draft budget shall be forwarded to the voting members and to the youth members at least three (3) weeks before the general meeting.
- If the budget is not established before the beginning of the relevant year of association, the Board shall be empowered to enter into obligations up to a maximum of one/ Twelfth (1/12th) part of the relevant heading of the draft budget.
- Each year, the board publishes a written annual report on the course of business in the association and on the policy pursued in the last year. This report shall be issued at a time when it can be dealt with at the next annual general meeting after the end of that year.
- The annual report is discussed by the Board and signed by the Secretary and the President of the Association. If one or more of them is not signed, the reasons shall be reported.
- Article 31, second paragraph, shall apply mutatis mutandis.
- The Board of directors keeps track of the asset status of the association in such a way that its rights and obligations are known at all times.
- The Board shall keep the documents referred to in paragraph 1 during the statutory period.
- The Board of Directors draws up an annual balance sheet and a statement of income and expenses of the Association over the last year of the years and submits it to the general meeting with an explanatory memorandum for approval at such a time that they can be treated At the annual general meeting after expiration of that association year.
- Article 31, second paragraph, and article 32, second paragraph, shall apply mutatis mutandis.
- Approval of the balance sheet and the statement of income and expenses by the general meeting, the Executive Board will discharge all that is apparent.
- Article 33, second paragraph, shall apply.
- The general meeting shall appoint a financial committee of at least two (2) members each year from the voting members. At the same time, if possible, at least two (2) alternate members are appointed, who shall replace the members in the absence. If both members are to be replaced in the absence, the general meeting appointed a new financial committee. Members and alternate members may not form part of the board. Resigning members may be reappointed immediately, unless they already have four (4) years of sitting.
- The Financial Committee examines the balance sheet and the state of income and expenses and submits to the general meeting a written or oral report of its findings.
- The Board of Directors shall enable the Financial Committee to carry out its investigation in good time before the annual general meeting and is obliged to provide the Commission with all the information it has requested, if necessary, the greenhouse and the To show values and to give access to the books and documents of the association.
- If the examination requires special accounting knowledge, the Commission may, at the expense of the association, assist an expert.
- The members of the Financial Committee may be dismissed at any time by the general meeting, but only at the same time as the appointment of other members.
- To the General Assembly come into the feathers all powers, which are not instructed by the law or the statutes to other organs.
- An annual general meeting shall be held as soon as possible, but in any event no later than five (5) months after the end of the preceding year. At least in this annual general meeting we will be discussing:
- The annual report referred to in article 32;
- The balance sheet and the statement of income and expense referred to in article 34;
- The report of the Financial Committee referred to in article 35;
- The appointment of a financial committee for the examination of the balance sheet and the state of income and expense of the current year of association;
- The budget referred to in article 31, unless it has already been established;
- The provision in Bestuursvacatures.
- The general meeting may extend from five (5) to six (6) months in the period referred to in the second paragraph. At the end of the period, each member of the board of Directors may claim that it meets this obligation.
- Other general meetings are held as often as the board that is desirable or at least one tenth (1/10th) part of the voting members requesting in writing. However, if this one/tenth part exceeds fifteen (15) members, a request of fifteen (15) members is sufficient. The request clearly identifies the subjects to be included on the agenda.
- Written proposals to the general meeting of at least as many voting members as referred to in the preceding paragraph shall be entered on the agenda of the next general meeting if they are at least six (6) weeks before those general Meeting of the Board. They shall be sent to the members by a preopinion of the board at least three (3) weeks before the general meeting.
- The general meeting is convened by the Board.
- The members shall be summoned at least four (4) weeks in advance, except in the case referred to in the fourth paragraph, by sending an agenda.
- The agenda shall specify the place, date and timing of the meeting, as well as the agenda items to be discussed.
- If, pursuant to article 36, paragraph 4, a general meeting is to be held at the request of a number of members, the Board shall be obliged to convene that meeting for a period not exceeding four (4) weeks after the submission of the request. If the said request is not effected by the Board within two (2) weeks of receipt of the request, the applicants may themselves convene either in accordance with the second paragraph of this article or by means of a Advertisement in a Dutch Kynologisch magazine, in which all official notices of the Board of Directors are published.
- All members, with the exception of suspended members, have access to general meetings and voting rights, subject to the provisions of article 15, fourth and sixth paragraphs. Donors have access to the general meeting but no voting rights. Youth members also have no voting rights.
- The meeting shall be decided on admission of persons other than those referred to in the first paragraph.
- Leather voting member may speak at the meeting, make proposals and table amendments, subject to the restrictions imposed by the rules of procedure in the exercise of these rights.
- General meetings shall be led by the Chairman or his deputy. If the President Is not present and has not provided the administration with his replacement, the House will provide the presidency.
- Of the traded in a general meeting, the Secretary or his deputy shall record a summary of the minutes. If the secretary Is not present and has not provided the board with his replacement, the President shall appoint a taking minutes.
- In applying Article 37, fourth paragraph, last sentence, the meeting may entrust other than board members with the management of the Meeting and the drafting of the Minutes.
- The draft minutes shall be communicated to the voting members and youth members within three (3) months. They shall be adopted in the next general meeting, possibly amended, and signed by the Chairman and Secretary. Any amendments made by the general Meeting shall also be included in the minutes of the meeting, which decided to amend it.
- To the extent that the law or the Articles of association do not determine otherwise, all decisions of the general Meeting shall be taken by an absolute majority of the votes cast.
- Blank and invalid votes are deemed not to have been released. A blank vote is a vote in which no choice has been made (on the relevant ballot).
- All votes on designation or appointment of persons shall be in writing, unless no voting member requires a written vote. In The latter case, the oral vote may be taken. All other votes shall be taken orally, unless the President finds a written vote or at least five (5) Voting members wishing to do so before the vote. A written vote shall be made with unsigned notes.
- If no one wants to vote, the decision is taken at acclamation.
- If oral voting is to take place, the president may decide to vote at hands, unless one (1) of the voting members requires a call for votes.
The President may also decide to vote on a roll call, if he cannot determine the result of the vote at hands.
- If a written vote on different instructions, appointments or cases is to take place, these votes can be combined, provided that the ballot papers are arranged in such a way that confusion is not reasonably possible. However, separate votes must be held if at least five (5) members are entitled to vote.
- If the votes were put on a proposal on matters, the proposal was rejected.
- If, in the event of a designation or appointment of a person, no one has received an absolute majority, a second (2nd) vote will be held, unless two persons have been voted.
- Once again no one has obtained the absolute majority, then revotes will take place, until either one person has obtained the absolute majority, either voted between two people and put the votes.
- The revote referred to in the second paragraph shall be the subject of a vote on persons who were able to vote in the preceding vote, with the exception of the person to whom the least votes were cast in the preceding vote. In that vote, the least votes have been cast on more than one (1) person, then a draw is made on which of those persons no votes can be cast in the next vote.
- If, in the event of a vote between two (2) persons, the votes are discontinued, the lot decides who is designated or appointed.
- The President's opinion on the outcome of a vote is decisive in the general meeting. The same applies to the content of a decision taken, to the extent that it was voted on a non-written proposal.
- If, however, the president's judgment referred to in paragraph 1 is immediately disputed, a new vote shall take place if the majority of the meeting or, if the original vote is not Or in writing, a voting member shall require it. This new vote would result in the legal consequences of the original vote.
- The general meeting may adopt rules of procedure and other Regulations, the provisions of which may not be contrary to and may not derogate from the law, even where it does not contain a compelling right, or of these statutes.
- If the regulations of the Management Board require that an internal rules or other rules of procedure be subject to the approval of the Management Board, it shall not enter into force before such approval has been obtained. The same applies to amendments to that regulation.
- The general meeting may amend a regulation at any time, provided that the requirements for decision-making and the preparation of the rules laid down in Articles of association and internal rules are met. However, the general meeting cannot take decisions in contravention of rules.
- These statutes may, without prejudice to the provisions of the following paragraphs, be amended only by a decision of the general meeting taken at least two/thirds (2/3e) of the votes cast.
- A proposal for a modification of the articles of Association, in which the proposed amendment is verbatim, shall be forwarded to all members at the same time as the agenda referred to in article 37.
- Amendments to the proposed amendment to the Articles of association must be submitted to the Board in writing at the latest two (2) weeks before the meeting. The amendments tabled will also be forwarded to all members as soon as possible after the deadline for submission.
- An amendment to the Articles of association shall not enter into force until it has been approved by the Management board and a notarial deed has been made of the amendment.
- The association may only be converted, enter into a merger or be dissolved by a decision of the general meeting taken at least two/thirds (2/3e) of the votes cast, in which at least two/thirds (2/3e) of the voting members is present. If no two-thirds of the voting members are present, a second general meeting will be held within six (6) weeks on the proposal, as was discussed in the previous sitting. The second meeting must be held no earlier than two weeks after the first meeting. In this case, the period referred to in paragraph 37 (2) shall be shortened to two (2) weeks. It may be decided In that meeting irrespective of the number of voting members present, provided that a majority of at least two/thirds (2/3) of the votes cast.
- Article 45, second and third paragraphs, shall apply mutatis mutandis.
- At the same time as a decision to dissolve, the general meeting designates another Kynologische association or foundation, to which a possible positive balance will fall after settlement. In any case, the positive balance should be used for the benefit of a general utility institution (ANBI). The general meeting may also charge one or more others than the board with the settlement.
Raising the Drentsche Partridge Dog;
Dogs belonging to this breed as well as the control of hereditary and/or other defects within these varieties and the taking of measures to implement those plans;
In so far as this is not acted in contravention of the law, the statutes, the regulations and the lawful decisions of the Board of directors in Kynologisch area in the Netherlands, located in Amsterdam, hereinafter referred to as:
"The Board of directors".
Relationship to the board of Directors
The association year coincides with the calendar year.
Members and donors
The Association knows:
Admission of Members
Starting the Membership
End of Membership
Termination by the Member
Termination by the Association
The Association knows:
End of Board membership
Board member, on the first month following the month that the board member was eight (8) years board member.
A. Each board member shall resign no later than four (4) years after his appointment, whereby under one year the period is between two (2) subsequent annual general meetings;
B. The President, the Secretary and the Treasurer if possible in different years, but never resign simultaneously;
C. Those who have been appointed in an interim vacancy, if possible take the place of their predecessor on the roster.
Suspension and dismissal
Fulfilment of interim vacancies
Bestuurstaak and competences; Responsibility of
Mandatering and delegation of administrative duties and competences
A. The board;
The income of the Association consists of:
Account and accountability
The General Meeting
Access and voting rights
Presidency and taking minutes lessons
Votes on people
Determination of decision-making
The Association shall not be liable to its members for any damages, arising during meetings, courses or events organised by the association, of any kind or for any damage resulting from the association Or any other causes whatsoever.
In cases where the law, the statutes and the regulations do not provide, the board decides. On his decision, the board of Directors is accountable to the General Assembly.
The association makes use of E-mail as much as possible for communication with its members. Where the preceding articles mention ' transmission ', this should be read as ' transmission by E-mail '. However, a member may request that the transmission be made by conventional mail. For this transmission by post, the general meeting may decide to apply an additional fee to the contribution.
For the first time as board members are appointed:
1. The Appearer Sub 2 as Chairman;
2. The Appearer Sub 3 as secretary;
3. The Appearer Sub 4 as treasurer;
4. The Appearer sub-paragraph 5 as a member;
5. The Appearer Sub 6 as a member.
Of WHICH DEED is to be called past on the date in the head of this act.
The Comparanten are me, notary, known.
The business content of the deed is given to them and explained. The Comparanten have declared at full reading of the deed not to award a draft act in good time before having received a concept deed and have taken note of the contents of the deed.
This deed is limited read and signed immediately thereafter, first by the Comparanten and then by me, notary.